top of page

CAREER
OPPORTUNITIES

PAHARA  |  CAREERS

PROGRAM COORDINATOR

WITH A 1 YEAR TERM OF FULL-TIME EMPLOYMENT

THE ORGANIZATION

The Pahara Institute’s mission is to strengthen and sustain values-driven leaders who are transforming public education so that every child is prepared to lead a free and fulfilling life. We support exceptional, innovative leaders in the non-profit schools sector who are committed to equity and access to excellent public schools for our children. We focus on a diverse set of leaders, with a specific priority on representation and inclusion of leaders who share life experiences with our most marginalized and underserved student populations. Our work is guided by the following core values:

  • Wholeness: We bring our whole selves. We are authentic and vulnerable.

  • Transformative Love: We create belonging. We build inclusive and deeply connected communities across many lines of difference.  

  • Excellence: We deliver exceptional quality without compromising our integrity or humanity.

  • Continuous Learning: We learn, grow, adapt, and change. We get better.  

  • Liberation: We find new ways to ensure that everyone can live a free and meaningful life.

THE OPPORTUNITY

The Program Coordinator will be a full-time employee, working with Pahara’s Design & Delivery Team for a one-year term of employment.

  • The Program Coordinator exercises discretion and independent judgment to lead and execute operations systems and procedures, producing high-quality, transformational development opportunities for Pahara Fellows in a values-aligned way. This work includes pre-planning and preparation, serving as the onsite lead for logistics and operations support during events, and post-event debriefing. 

  • The Program Coordinator establishes, implements, monitors, and refines clear, efficient, values-aligned systems and processes that foster the team’s ability to meet its goals in an environment of continuous learning, authenticity, and vulnerability. 

 

Sample goals for this role:

  • Receive and maintain a minimum of 90% "good" or "excellent” logistics ratings from program participants, reflecting execution of all operational aspects of assigned events, including creation of work plans, leading onsite operations during events, and wrapping up after events.

  • Collaborate with teammates on implementing and improving systems to support the execution of multiple work streams, while maintaining a minimum of 90% "good" or "excellent" logistics ratings from program participants.

  • Streamline and standardize logistics and operations for programs and events so the Design & Delivery Team has 25% more capacity to deepen Pahara’s impact as we scale.

 

High-level summary of work areas and responsibilities:

  • Logistical planning and preparation prior to events

    • Partner with Lone Rock to host programs for the Pahara network, including disseminating a list of attendees and event/programming information to the Lone Rock Team.

    • Use independent judgment to build relationships and collaborate with event-specific operational vendors, considering the unique circumstances of each vendor to initiate, maintain, and ensure clear communication and expectations.

    • Build and maintain up-to-date travel itineraries and transportation logistics.

    • Create and finalize banquet orders, rooming lists, and additional event documentation.

    • Recommend updates to standardized forms that are routinely used for programming. 

    • Independently create and manage work plans, identifying potential knots across workstreams and keeping them updated to reflect real-time work. 

    • Plan and contribute to internal and external meetings about event logistics and program design.

  • Creation and preparation of program materials 

  • Draft, edit, and print hard copy program materials; compile reading packets; and ship materials to program attendees and participants. 

    • Obtain copyrights for all individual readings each time they are used for events; this includes identification of the copyright holder, updating the copyright database, completing payment, and ensuring all readings correctly reference copyrights in footnotes.

    • Produce and organize all onsite materials for programs.

    • Manage the process to research, purchase, compile, and distribute (onsite or by mail) gift boxes and other special program materials.

    • Collaborate with the Design & Delivery Team on agenda preparation and production before events.

  • Communication with Fellows and moderators

    • Send logistics emails to Fellows ahead of programs, and respond to their questions or requests.

    • Orchestrate travel arrangements, plan and prepare for meetings, and set up prep and debrief meetings with moderators.

    • Review and approve Fellow and moderator reimbursements and vendor invoices, post-event.

    • Serve as a general point of contact for Fellows, via the network inbox, post-Fellowship.  

  • Lead and support roles during programs at Lone Rock

    • Work closely with Lone Rock staff while onsite to make sure their needs, as well as the needs of Fellows, are met. 

    • Host and provide guidance to vendors on campus.
       

SUPERVISORY RESPONSIBILITIES

  • No supervisory responsibilities.

WHO SHOULD APPLY

We are looking for someone who can demonstrate skills and abilities that reflect the following statements:

  • You are comfortable exercising independent discretion and good judgment to foresee and avoid obstacles, and you resolve unexpected issues before and during events. You work independently and with little oversight. You can adapt to shifting timelines, while creating contingency plans at the same time. You have a flexible mindset, and you take an optimistic approach to your work. You are always looking for ways to continue building and refining processes. You have a positive, caring, and enthusiastic attitude for single-day and multi-day events that may require travel. 

  • You LOVE hospitality and collaborating to achieve goals efficiently and effectively. You enjoy coordinating and executing all aspects of pre-event preparation, including communications, logistics, tech support, and preparation of materials. You have a proven track record of interacting at multiple levels, within the organization and externally, on projects with multiple participants. You are energized by implementing and monitoring processes that facilitate ease for team members and program participants, ensuring process integrity at every stage. 

  • You see the big picture and hold the small details at the same time. You are resourceful and motivated, and you exemplify professionalism in your work style. You have excellent attention to detail. You understand how to support and manage multiple projects at one time. You have the ability to build strong working relationships and accountability with others. You value feedback and candid conversations, and you understand that they are crucial to building excellent products and systems. 

  • You are committed to impacting and changing the educational ecosystem. You understand how schools and school systems work. You understand the complexity that school-based educators are leading through every day. In the alternative, you are interested in learning about these areas, you are dedicated to social justice, and you bring an open mind to our work. You genuinely believe that, as a result of Pahara’s transformative programming, diverse, high-integrity leaders can redefine public education. And you do this work so every child in America has access to excellent educational opportunities in public schools.   

  • You are constantly looking for new ways to ensure that everyone can lead a free and meaningful life. You prioritize equity at every level of the work you do and the systems you implement. You have a strong analysis lens related to DEI that supports action in the design and implementation of operational systems. You build and maintain relationships and foster inclusiveness and belonging in virtual and in-person environments. You can find lines of similarities between all humans that allow for a healthy communication style. You seek to contribute actively to team culture, in partnership with your manager, Pahara's leadership team, and other colleagues in the organization.

SPECIFIC QUALIFICATIONS, SKILLS, AND CERTIFICATIONS

Required Skills:

  • Alignment with Pahara’s core values

  • Event planning and project management experience, specifically experience in hospitality and/or event planning for groups of 30 or larger 

  • Strong attention to detail and exceptional organizational skills

  • Strong written and verbal communication skills, including public speaking

  • Ability to appropriately handle confidential information

  • Enthusiasm for multi-day travel, approximately two times per month, to Bailey, CO

  • Ability to plan, manage, and lead events independently and/or with the support of one staff member

  • Ability to collaborate with internal and external partners and work through a lens that values collaboration and the well-being of the team

 

Preferred Skills:

  • Experience working in CRM applications (like Salesforce), Google Suite applications, Microsoft Office, and project management applications (like Asana)

ADDITIONAL DETAILS

  • Who: The Program Coordinator reports to the Design & Delivery Team’s Executive-In-Residence.

  • Where: Lone Rock, our campus in the Denver area, serves as a hub for our work and as the main location for all in-person events. While we are a virtual organization by design so our team can work where they have built their lives, to be effective in this role, the team member should be Colorado-based and is expected to be on campus at Lone Rock approximately two times per month.

  • Additional Working Conditions: Must be able to remain in a stationary position 50% of the time at a higher altitude while on campus. Occasionally move boxes weighing up to 30 pounds for various needs. Seminar days often begin early and end late, so the team member should be able to commit to an unconventional schedule during seminar weeks (as opposed to a typical 9am-5pm schedule). 

  • How: All phases of the interview process are virtual. 

  • When: Please submit your written application materials by August 7, 2024. The hiring process for this role will follow the timeline below

    • Mid August: Candidates will be selected to participate in a first interview.

    • Late August: First interviews will take place.

    • Early September: Finalists will participate in a final interview/hiring exercise presentation with additional members of the Pahara Team. Pahara will ask selected finalists to provide three references.

    • Early September: Offer extended.

    • Late September to Early October: Start date.

  • How Much: Pahara provides competitive compensation and an attractive benefits package, including full health care coverage and access to a 401(k) account with a matching contribution policy. The expected salary range for this position is $50,000.00 to $61,000.00. 

TO APPLY

Click the button to submit your application materials:

NON-DISCRIMINATION STATEMENT

Pahara is committed to non-discrimination and to providing equal opportunity. It is our policy to ensure that all individuals with whom we are in contact are treated equally without regard to age (40+), color, mental or physical disability, gender, marital status, national origin, religion, sexual orientation, expression, gender identity, military or veteran status, or other legally protected classifications.

bottom of page