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CAREER
OPPORTUNITIES

PAHARA  |  CAREERS

EXECUTIVE ASSISTANT

THE ORGANIZATION

The Pahara Institute’s mission is to strengthen and sustain values-driven leaders who are transforming public education so that every child is prepared to lead a free and fulfilling life. We support exceptional, innovative leaders in the non-profit schools sector who are committed to equity and access to excellent public schools for our children. We focus on a diverse set of leaders, with a specific priority on representation and inclusion of leaders who share life experiences with our most marginalized and underserved student populations. Our work is guided by the following core values:

  • Wholeness: We bring our whole selves. We are authentic and vulnerable.

  • Transformative Love: We create belonging. We build inclusive and deeply connected communities across many lines of difference.  

  • Excellence: We deliver exceptional quality without compromising our integrity or humanity.

  • Continuous Learning: We learn, grow, adapt, and change. We get better.  

  • Liberation: We find new ways to ensure that everyone can live a free and meaningful life.

THE OPPORTUNITY

  • The Executive Assistant will provide high-level, confidential support to the Chief Executive Officer, stewarding Pahara’s organizational culture and embodying our core values.

  • The Executive Assistant will support initiatives and special projects envisioned by the Chief Executive Officer and led by the Executive Team.

 

Sample goals for this role:

  • The CEO’s calendar is organized and well-managed, and the CEO’s time is protected in alignment with key organizational priorities and goals.

  • Because of the Executive Assistant’s support, the CEO is able to plan and forecast 6 months to 1 year out.

  • Systems are put in place and implemented with fidelity in order to increase clarity and alignment for the CEO, within the Executive Team, and across the organization.

 

High-level summary of work areas and responsibilities:

  • Administrative Support to the CEO (80%) 

    • Optimizing and scheduling the CEO’s calendar, based on key priorities and her individual needs;  

    • Creating and maintaining effective and transparent systems to organize the CEO’s deliverables across the organization;

    • Creating a seamless travel experience for the CEO, including scheduling travel, anticipating CEO’s travel needs and preferences, and completing expense reports for reimbursement;

    • Serving as an intermediary between the organization’s contacts and the CEO, as well as handling information, meeting requests, and communications follow-up for her and for the organization; 

    • Collaborating proactively with other team members to ensure that the CEO is well prepared for meetings and that she and other key participants have requisite and relevant background information; and

    • Preparing correspondence and proofing a wide variety of written materials (e.g., letters, emails, etc.) for a diverse array of internal and external audiences. 

  • Special Projects and Initiatives (20%) 

    • Supporting the planning, execution, and follow-up for monthly Leadership Team meetings;

    • Supporting the CEO and Manager of Strategic Initiatives in preparing for board meetings, and engaging appropriately with board members in between board meetings; and

    • Serving as a critical team player on special projects, such as performing research and analysis on specific issues, and preparing briefings, memos, or presentations to communicate findings.

SUPERVISORY RESPONSIBILITIES

  • No supervisory responsibilities.

WHO SHOULD APPLY

We are looking for someone who can demonstrate skills and abilities that reflect the following statements:

  • You LOVE providing high-quality support that uplifts the Chief Executive Officer and enables teams to focus on organizational goals. You find joy working in the details. You do so with a high degree of accuracy, while holding the bigger picture. You are thorough, accurate, and organized. You have a deep understanding of the time sensitive nature of providing support to an executive. You know that supporting a CEO requires you to be highly responsive and accessible as needs arise. You have a knack for creating systems, processes, and ways of working that allow you to track the little things. You also understand how the details fit into the larger picture.

  • Your super powers include communication, time management, and building trust. You are comfortable advocating for the needs of the CEO, and you are comfortable doing this with team members at all levels across the organization and externally. You follow-up and ensure tasks are completed, whether you are the owner or managing up. You lead with care, honesty, trust, and in doing so, you cultivate partnerships and opportunities for co-creation across the team.

  • You are adaptable; you have a flexible mindset amidst ambiguity, while demonstrating continued responsibility. You don’t mind building the plane while you fly it! You enjoy the challenge of taking on work that has not been done before, and you lead with a sense of what is possible. You are a trailblazer who knows how to embrace change and communicate through it. Using the information you have, combined with your own expertise and insight, you determine optimal ways to transform new challenges into new opportunities. You thrive in an environment where you are co-creating, while also holding a strong sense of ownership and responsibility for getting things done. 

  • You are committed to impacting and changing the educational ecosystem. You understand how schools and school systems work. You understand the complexity that school-based educators are leading through every day. In the alternative, you are interested in learning about these areas, you are dedicated to social justice, and you bring an open mind to our work. You genuinely believe that, as a result of Pahara’s transformative programming, diverse, high-integrity leaders can redefine public education. And you do this work so every child in America has access to excellent educational opportunities in public schools.   

  • You are constantly looking for new ways to ensure that everyone can lead a free and meaningful life. You are excited to help team members thrive in their roles while doing work that is aligned to their personal development plan and Pahara’s legacy. You prioritize equity at every level of the work you do. You have a strong analysis lens related to DEI that supports action in the systems you implement. Your work helps our team define liberation, with space for individual perspectives and context. You build and maintain relationships, fostering inclusiveness and belonging in virtual and in-person environments. You seek to contribute actively to team culture, in partnership with your manager, Pahara's leadership team, and other colleagues in the organization.

SPECIFIC QUALIFICATIONS, SKILLS, AND CERTIFICATIONS

Required Skills:

  • Alignment with Pahara’s core values and organizational ways of being

  • Strong attention to detail and exceptional organizational skills

  • Strong written and verbal communication skills

  • Ability to appropriately handle confidential information

  • Ability to perform efficiently and effectively in a remote work environment

  • Ability to collaborate with internal and external partners

  • Ability to provide support that fosters collaboration and protects the CEO’s well-being, as well as the wellness of the whole team and the organization

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Preferred Skills:

  • Experience working in Google Suite applications, Microsoft Office, and project management applications (like Asana)

ADDITIONAL DETAILS

  • Who: The Executive Assistant reports to the Manager of Strategic Initiatives.

  • Where: We are a virtual organization by design so our team can work where they choose to build their lives. Lone Rock, our campus in the Denver area, serves as a hub for our work and as the main location for all in-person events. Team members who live outside the Denver area will periodically have overnight travel to Lone Rock.

  • Additional Working Conditions: Each year, team members have the opportunity to witness and learn more about our programming by providing operations support at Lone Rock. When you offer operations support, you must be able to remain in a stationary position 50% of the time at a higher altitude while on campus and occasionally move boxes weighing up to 30 pounds for various needs. Seminar days often begin early and end late, so team members should be able to commit to an unconventional schedule when they offer support during programming (as opposed to a typical 9am-5pm schedule). 

  • How: All phases of the interview process are virtual. 

  • When: Please submit your written application materials by September 11, 2024, at 5:00 PM (Pacific). The hiring process for this role will follow the timeline below:

    • Late September: Candidates will be selected to participate in a first interview.

    • Late September  to Early October: First interviews will take place.

    •  Mid-October: Finalists will participate in a final interview/hiring exercise presentation with additional members of the Pahara Team. Pahara will ask selected finalists to provide three references.

    • Late October: Offer extended.

    • Early November to mid-November: Start date.

  • How Much: Pahara provides competitive compensation and an attractive benefits package, including full health care coverage and access to a 401(k) account with a matching contribution policy. The expected salary range for this position is $50,000.00 to $55,000.00. 

TO APPLY

Click the button to submit your application materials:

NON-DISCRIMINATION STATEMENT

Pahara is committed to non-discrimination and to providing equal opportunity. It is our policy to ensure that all individuals with whom we are in contact are treated equally without regard to age (40+), color, mental or physical disability, gender, marital status, national origin, religion, sexual orientation, expression, gender identity, military or veteran status, or other legally protected classifications.

 

Any job applicant or employee who requires an accommodation in order to perform the essential functions of the job should contact Human Resources and discuss the need for an accommodation. Pahara will engage in an interactive process with the applicant or employee to identify possible accommodation, if any, that will help the applicant or employee perform the job. An applicant, employee or unpaid intern who requires an accommodation of a religious belief or practice (including religious dress and practices such as religious clothing or hairstyles) should also contact Human Resources and discuss the need for an accommodation. If the accommodation is reasonable and will not impose an undue hardship, Pahara will make the accommodation.  Pahara will not retaliate against an applicant or employee for requesting a reasonable accommodation and will not knowingly tolerate or permit retaliation by others at Pahara.

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