LGBTQIA+ 
CONVENING

• Book your flight to/from Denver International Airport (DEN).

• Bailey, CO, is approximately 1 hour and 15-45 minutes southwest of Denver International Airport (DEN). Shuttle service arrangements will be made to transport you to Lone Rock Retreat on Monday, October 7, 2024 and return you to the Denver airport on Wednesday, October 9, 2024.

• On Monday, October 7, 2024 there will be three arrival shuttles to transport you from Denver airport to Lone Rock Retreat:

• The arrival shuttles will depart Denver airport at the following times:

  • 12:00 pm MT

  • 1:00 pm MT

  • 3:00 pm MT

• In order to catch the shuttles, you will need to land at Denver airport 30 minutes ahead of the shuttle departure time to allow time to get through the airport.

  • Ex: To catch the 3:00 pm MT shuttle, you will need to land at 2:30 pm MT.

• Plan your arrival time to catch one of the three shuttles to ensure your arrival at Lone Rock Retreat in time to attend the 5:00 pm opening reception and dinner.

• Our program will end at 12:00 pm MT on Wednesday, October 9, 2024.

  • Flight departures from Denver (DEN) on October 9, 2024 should not depart before 3:00 pm MT.

• If your travel plans fall outside of the above shuttle schedule, you will be responsible for the cost of ground transportation between Denver International Airport (DEN) and Lone Rock Retreat.

• While rideshare options might be available FROM DEN TO Lone Rock, rideshare options are NOT available in the opposite direction back to DEN, and car service is the reliable provider for transportation down the mountain. Car service must be booked at least 48 hours in advance. The average rate is $270 for one-way, non-stop service.

• Please note, self-parking is extremely limited at Lone Rock. If you plan to drive yourself, please reach out to network@pahara.org to discuss arrival and departure times.

• We ask that Fellows or their organizations cover travel expenses to and from Denver. If this cost will prohibit participation, a travel allowance can be made available upon request with a maximum reimbursement of $700.

• Pahara will reimburse the following travel expenses:

  • Basic and main economy roundtrip flights applicable for programming

  • Flights purchased with airline miles or credits

    • Flights purchased with airline miles or credits must be accompanied by a timestamped screenshot aligning to the ticket purchase date that reflects the US dollar value of the same flight. Flight expenses that do not have this additional documentation will not be reimbursed.

  • Checked luggage

  • Roundtrip taxis, Uber and/or Lyft services between point of origin (aka your home) and the airport

  • Airport parking (non-valet) for the length of programming

  • Mileage driven - to be reimbursed at the federal rate of $0.67 per mile

  • Buses, shuttles, metros, or other public transit services

• Pahara WILL NOT reimburse the following travel expenses:

  • Cabin or seat upgrade (ex. Priority seating, economy plus, premium economy, business, or first class)

  • In-flight extras (ex. WiFi)

  • Alcoholic beverages while traveling (ex. Planes, airports, off-site meals)

  • Travel day meals

  • Travel Insurance

  • Hotel stays bookending events, except for medical accommodation

Please email network@pahara.org with any updated dietary restrictions, health concerns, or other special needs that you might have during your stay.

We are monitoring CDC guidelines and working closely with the staff at Lone Rock to ensure your gathering will take place in as safe and as comfortable an environment as possible.

Please refer to our current guidelines for your event - these are subject to change given ongoing guidance shifts from the CDC.

If changes are necessary, we will have final protocols approximately a week before your event.

RETREAT FACILITIES:

Lone Rock Retreat Center is a 7-acre village nestled into the Colorado hillside with connecting trails and footpaths. It includes:

• a 3-story main lodge with multiple areas for reconnecting, relaxing, and eating;

• a seminar building for up to two groups;

• a wellness / fitness center; and

• 60 guest room cabins spread across the campus, each with one full size bed.

Lone Rock is an eco-responsible retreat center, so housekeeping services will not be provided during our stay. Fresh towels and additional cabin items (shampoo, coffee, etc…) will be stocked in each room and refreshed upon request.

Snacks and drinks are available throughout the campus common areas. Lone Rock has several self-serve BEVI machines onsite.

Lone Rock is a non-smoking facility. Absolutely no smoking, of any kind, is allowed on any area of the property.

WEATHER FORECAST:

The weather at Lone Rock can vary considerably within a single day. Dress in layers and check the forecast for Bailey, CO to see what’s on the horizon.

When packing, besides the usual stuff, consider bringing:

• Comfortable clothing. Again, layering is recommended.

• Comfortable walking shoes; Hiking shoes or boots if you want to explore (all walking paths are smoothed dirt; heels and white sneakers are not recommended).

• A swimsuit

• Sunscreen and sunglasses

• A rain jacket

• A water bottle

NETWORK CONNECTIVITY:

Wifi is readily available throughout the campus. Mobile phone coverage quality varies by provider but is sometimes spotty. You can get a rough idea of your coverage using Signal Checker (enter zip code 80421).

PREPARING FOR ALTITUDE:

Lone Rock’s elevation is approximately 8,600 ft/ 2,620 m above sea level, with nearby hikes as high as 9,700 ft. If you’re not accustomed to this altitude, you will feel it! Each room in Lone Rock features an in-room oxygen supply on the headboard of the bed to help you acclimate.

There is less oxygen and less humidity available to you than at sea level, and a variety of

symptoms can result. They include:

• nausea

• insomnia

• diarrhea

• constipation

• "gas"

• restlessness

• shortness of breath

• fast heart beat

• headache

• nasal congestion

• cough

• fatigue

There are things you can do to minimize your symptoms:

• DON'T OVERDO - Physical exertion will affect your response to altitude; take it easy for the first day.

• EAT LIGHTLY AND DRINK PLENTY OF LIQUIDS - You are prone to dehydration and constipation at altitude, so drinking lots of water and not overeating can help. Limit alcohol consumption as it aggravates high altitude symptoms.

• GET PLENTY OF SLEEP - Overexertion and lack of sleep can result in more severe and persistent altitude symptoms.

• MEDICATION - If you know you experience altitude sickness, check with your doctor about the possibility of getting a prescription for altitude sickness medication.

Most people are able to adjust to the altitude within a day or so. If symptoms persist or worsen, please share them so we can make sure you get the support and care you need. It is important that you notice if your body is reacting to the altitude and take appropriate steps to mitigate the effects so that you can have an enjoyable experience.