CAREER
OPPORTUNITIES

Program Logistics

• Support Director of Operations, Strategy and Program Managers to ensure excellent preparation for all events;

• Orchestrate virtual and in-person event experiences that inspire, challenge, and deepen community amongst participants;

• Coordinate all aspects of on-site pre-event preparation at our campus, including:

  • Booking and coordinating guest room and meeting room reservations with the venue;

  • Scheduling transportation to/from airports and lodging for participants; 

  • Organizing all tech systems necessary to host the event;

  • Coordinating and approving all food and beverage orders with the venue to ensure we meet all participants’ dietary restrictions; 

  • Ordering and maintaining on-site event supplies; and

  • Serving as the main point of contact for event vendors.

• Lead onsite logistics in collaboration with Program Managers, including:

  • Serving as a point of contact for all program participants, Pahara staff, and facilitators while onsite for events;

  • Liaising between program participants, Pahara staff, facilitators, and our vendors;

  • Ensuring event requirements are met by vendors; and

  • Troubleshooting and reacting as necessary to changing needs and requests during events. 

• Serve as the behind-the-scenes facilitator of video conferencing software to ensure virtual events run smoothly with surveys, break-out rooms, and screen sharing;

• Lead the sourcing, ordering, packaging, and mailing of all event-related packages, including care packages for participants and promotional merchandise;

• Prepare, proofread, print, and send documents for all events, such as reading booklets, handouts, nametags, etc.; 

• Manage up to Director of Operations, Strategy and Program Managers to help ensure quality expectations and budget goals are met or exceeded for each seminar or event; and

• Interact with individuals and groups in a way that nurtures their mutual commitment to dialogue and generating solutions.

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Organizational Support

• Schedule, take notes, and track to­-dos for department meetings;

• Maintain comprehensive and updated department work plans;

• Proactively flag any risk of missed milestones to Program Managers and the Director of Operations, Strategy; 

• Keep all department documents up to date and accurately filed, and assist with detailed and high-quality review of documents; and

• Other duties as assigned.