SEMINAR TRAVEL REIMBURSEMENT
INFORMATION & POLICY
The travel expense allowance for
Fellowship seminars is $700.
We want to ensure that financial considerations are not a barrier to participation in Pahara’s programs. Reimbursement for attending Fellowship programming is carried out fairly and consistently across all of seminars.
Should your travel expenses exceed the $700 allowance, or if covering the difference in cost would be challenging for you or your organization, please let us know prior to making your travel arrangements.
Pahara WILL reimburse the following travel expenses:
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Basic and main economy roundtrip flights applicable for programming
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Flights purchased with airline miles or credits
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Flights purchased with airline miles or credits must be accompanied by a timestamped screenshot aligning to the ticket purchase date that reflects the US dollar value of the same flight.
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Flight expenses that do not have this additional documentation will not be reimbursed.
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Checked luggage
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Roundtrip taxis, Uber and/or Lyft services between point of origin (aka your home) and the airport
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Airport parking (non-valet) for the length of programming
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Mileage driven - to be reimbursed at the federal rate of $0.70 per mile
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Buses, shuttles, metros, or other public transit services
​Pahara WILL NOT reimburse the following travel expenses:
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Cabin or seat upgrades (ex. priority seating, economy plus, premium economy, business, first class, Southwest Anytime, Business Select, or Early Bird check-in)
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In-flight extras (ex. WiFi)
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Alcoholic beverages while traveling (ex. Planes, airports, off-site meals)
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Travel day meals
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Travel Insurance
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Hotel stays bookending events, except for medical accommodation as required by a medical provider (aka "a doctor's note")
Pahara will provide a reimbursement form to seminar participants at the conclusion of the seminar, and will accept completed forms with receipts at that time.
Reimbursements will not be processed prior to the seminar dates.
Reimbursements will also not be processesd after the communicated due dates.
DIRECT DEPOSIT
If you select to receive your reimbursement as a "direct deposit":
Payment Provider
You will receive an invitation from Pahara via Bill.com to submit your bank information. If you already have a Bill.com account that you prefer to use for payments, please provide your Bill.com Payment Network ID instead.
Preferred Email
The email address you submit in the form should be the same email that you want to receive the Bill.com invitation/notifications
In Perpetuity
Once you accept the Bill.com invitation and provide your bank information, you will receive electronic payments from Pahara for all reimbursement requests going forward