PREPARING FOR YOUR
PAHARA SEMINAR

Reading materials will be posted in [MONTH] [YEAR] via USPS priority mail. Please email fellows@pahara.org if you have not received your reading materials by Friday, [MONTH], [DAY], [YEAR].

BOOKING YOUR FLIGHT:

• Book your flight to/from Denver International Airport (DEN).
  

• Plan your arrival on Monday to allow enough time for you to catch one of the Denver (DEN) airport shuttles. You are expected to be at Lone Rock Retreat in time to participate in the 5:00 pm opening reception, dinner, and evening programming.
  

• Our program will end at 12:00 pm on Friday. Flight departures from Denver (DEN) on Friday should NOT depart before 3:00 pm.
  

• Submit your travel plans by Friday, [MONTH], [DAY], [YEAR].

GROUND TRANSPORTATION:

• Bailey, CO, is approximately 1 hour and 15-45 minutes southwest of Denver International Airport (DEN). Shuttle service arrangements will be made to transport you to Lone Rock Retreat on Monday, [MONTH], [DAY], [YEAR], and return you to the Denver airport on Friday, [MONTH], [DAY], [YEAR].
  

• On Monday, there will be two (2) shuttle groups to transport you FROM Denver International Airport (DEN) TO Lone Rock Retreat:

  • The first shuttle will depart DEN at 12:00 pm MT. Your flight must land by 11:30 am local time (MT) in order to catch the noon shuttle.

  • The last shuttle will depart DEN airport at 3:00 pm MT. Your flight must land by 2:30 pm local time (MT) in order to catch the 3:00 pm shuttle.
    

• If your travel plans fall outside of the above shuttle schedule, you will be responsible for the cost of ground transportation between Denver International Airport (DEN) and Lone Rock Retreat.

  • While ride share options MIGHT be available from DEN to Lone Rock, options ARE NOT AVAILABLE back to DEN.

  • Car service is the reliable provider on the mountain. Car service must be booked at least 48 hours in advance. The average rate is approximately $280 for one-way, non-stop service.
    

• Self-parking is extremely limited at Lone Rock. If you plan to drive yourself, please reach out to the Pahara team to discuss arrival and departure times, and parking instructions.

• The travel expense reimbursement allowance for your seminar is $700. Should your travel expenses exceed the $700 allowance, or if covering the difference in cost would be challenging for you or your organization, please let us know prior to making your travel arrangements.
  

• Eligible expenses include:

  • Flights & checked luggage;

  • Taxis, Uber and/or Lyft services;

  • Airport parking (non-valet);

  • Mileage driven - to be reimbursed at the federal rate;

  • Buses, shuttles, metros, or other public transit services.
    

• Pahara’s travel allowance is only applicable toward main economy (including basic economy) flights.

  • Cabin upgrades (ex. economy plus, premium economy, business, first class, Southwest Anytime and Business Select) and in-flight extras (wi-fi) will not be reimbursed.

  • If you plan to upgrade your seat, we ask that you first purchase an economy seat prior to upgrading. This will verify the cost of the main economy flight and expedite the reimbursement process.
    

• Travel insurance will not be reimbursed.
  

• Pahara will provide a reimbursement form to seminar participants at the conclusion of the seminar, and will accept completed forms with receipts at that time.
  

• Reimbursements will not be processed prior to the seminar dates.

Pahara monitors CDC guidelines and works closely with the staff at Lone Rock to ensure your gathering will take place in as safe and as comfortable an environment as possible.

Please refer to Pahara's current guidelines for your event. Note that these are subject to change. If changes are necessary, we will share final protocols approximately a week before your event.

Please email fellows@pahara.org with any updated dietary restrictions, health concerns, or other special needs and accommodations that you might have during your stay at Lone Rock.

• The travel expense reimbursement allowance for your seminar is $700. Should your travel expenses exceed the $700 allowance, or if covering the difference in cost would be challenging for you or your organization, please let us know prior to making your travel arrangements.
  

• Eligible expenses include:

  • Basic & main economy roundtrip flights;

  • Checked luggage;

  • Roundtrip taxis, Uber and/or Lyft services between point of origin and airport;

  • Airport parking (non-valet);

  • Mileage driven - to be reimbursed at the federal rate of $0.67 per mile;

  • Buses, shuttles, metros, or other public transit services.
    

• Ineligible expenses include:

  • Cabin, or seat upgrades (ex. priority seating, economy plus, premium economy, business, first class, Southwest Anytime and Business Select);

    • If you plan to upgrade your seat, first purchase an economy seat prior to upgrading. This will verify the cost of the main economy flight and expedite the reimbursement process.

  • In-flight extras (ex. wi-fi);

  • Alcoholic beverages while traveling;

  • Travel day meals;

  • Travel insurance;

  • Hotel stays bookending events, except for medical accommodation.
    

• Pahara will provide a reimbursement form to seminar participants at the conclusion of the seminar, and will accept completed forms with receipts at that time.
  

• Reimbursements will not be processed prior to the seminar dates.